April 16, 2024

You’re an HR supervisor searching for HR e mail templates to save lots of your time? Discover them right here, together with fast recommendations on HR e mail design and content material… 

It doesn’t matter what you’re doing: welcoming a brand new rent, or reaching out to staff for sharing some information, you spend a complete lot of time on constructing emails if constructing them from scratch.

Stripo affords quite a lot of ready-to-use HR e mail templates that make it easier to spend half as a lot time as you used to.

Choose the HR e mail template of your alternative for reaching out to your workforce


Talk with staff simply and far quicker. Edit e mail content material and ship messages to a brand new worker straight away.

Human assets e mail templates

As we stated above, Stripo affords some HR templates. 

So, let’s have a more in-depth have a look at them, lets?

1. Welcoming a brand new rent on their first working day

As an HR supervisor, you certain need all members of your workforce to really feel snug.

This welcome e mail despatched a number of days earlier than the primary working day or on the very day will assist a brand new rent get acquainted together with your firm’s key staff or with whom the staff this individual will talk very often. 

It will likely be actually useful if you happen to share their contact info, too. 

Keep in mind to incorporate photographs of those folks.

The brand new rent will actually admire it as this may assist them keep away from awkward conditions once they mistakenly speak to the unsuitable folks 🙂

Email Templates for Human Resources Department

This template already accommodates all needed blocks. You will simply need to barely customise it

I keep in mind the day after I simply joined my present workforce and acquired an identical human useful resource e mail; I discovered it actually useful to learn the “company wiki” with key info on the corporate, like key occasions, key objectives, and statistics, who’re the largest companions and largest opponents of our workforce. 

Ship this info over to the brand new rent together with your “Comfortable to see you in our workforce” welcome e mail.

You might also need to add some info on the programs they may take as soon as they go the probation interval.

2. Saying a brand new rent 

Irrespective of how huge your workplace is — inform everybody {that a} new rent will be part of your workforce and allow them to know when it’s gonna occur. 

Remember to add a photograph of this individual.

HTML Email Templates for HR Manager

Announce new hires in a brand new means

Please, checklist his or her foremost duties and embody contact info so that every one staff know what questions they might want to focus on with the brand new individual. 

In our “Announce a brand new rent” e mail template for HR managers, we additionally added a bit the place the brand new rent launched herself and greeted the workforce. This individual could also be too shy or too busy to say “hello” to each worker. Let him/her do it through e mail 🙂

3. Inviting staff to attend an occasion/celebration

If “I used to be out of the workplace if you introduced the date and time of the celebration” sounds fairly acquainted, then it’s in all probability the precise time to begin sending invites to staff.

HR Email Templates

Invite your workforce to occasions through e mail

What I really like about this template is that staff can verify their participation within the celebration instantly in emails.

On this easy means, you be sure that all staff are conscious of the date and of the agenda of your occasion.

4. Reminding staff of essential dates

Staff is likely to be properly conscious of essential firm occasions. However they may get too busy to maintain all of them in thoughts.

You’ll do them a favor by reminding them of essential dates.

In our firm, our HR supervisor remind us of different workforce members’ birthdays, of weekly and month-to-month conferences, of holidays, and many others. We always remember to name our colleagues on their bdays. It certain does have an effect on the ambiance in our workforce.

HTML Email Templates for HR Team

Reminding your workforce of essential dates has by no means been simpler

It doesn’t matter what type of occasion that is — a birthday celebration the place you all meet to say some good phrases to birthday folks, or a gathering with shoppers — make sure to add the “Add to calendar button”. You may name it no matter you need. Our “Sure, I’ll make it” button, which we used on this HR e mail template to staff, fitted our present scenario greatest. 

Ensure to attach this button with the Google calendar or iCalendar in order for you all staff to point out up 😉

5. Retaining staff up to date

All of your workforce is doing its greatest to herald some success to your firm. So, it’s vital for them to know they’re doing the precise factor, that you simply all are transferring in the precise path. And it could be good of you to tell them concerning the achievements of all departments, not simply those all of them are working for.

In case you ship out a Co-Founder/Investor replace, you may simply take away some very personal info and simply ahead it to your staff.

HR Email Templates for HR Representative

Replace buyers, co-founders, and staff in your firm achievements in a extra elegant means

For most individuals, it’s essential to know they’re helpful for the challenge they’re working for. Assist your staff really feel wanted.

You may also need to create an HR e mail from scratch by yourself. If that is your case — please take into account the data given beneath.

Save time on crafting HR e mail templates with Stripo

Those that want constructing HR emails on their very own can even save time on crafting emails. How? 

As a result of Stripo, whose foremost precedence is to assist entrepreneurs construct emails quicker, affords:

HR e mail templates for module storage

Save essentially the most generally used modules of your e mail templates for HR e mail templates to your private content material library — Modules.

When working in your new marketing campaign, you simply pull a needed module in your template.

Not solely does Stripo help you retailer essentially the most ceaselessly used modules, however to replace them all of sudden.

Save time on crafting HR emails

Synchronized HR e mail templates for managers

In case you ever have to replace your contact information or the rest in these Content material Modules, you might change simply one among them and different modules will inherit these modifications.

Copy and reuse HR e mail templates: improve effectivity

When reaching out to new candidates or sending over a brand new month-to-month replace to present staff, you’ll solely have to make slight modifications to this e mail template with out the need to work on an informative e mail construction, on a header, footer, contact info, job title, and many others.

AMP varieties for HR professionals

Wanna run a brief ballot amongst your customers to know their emotional situation? Particularly important through the COVID lockdown.

Embed AMP Kinds in your workers e mail template to be properly conscious of how your colleagues really feel.

Be within the learn about what your staff need

5 HR e mail examples

Principally, all emails that an HR supervisor sends might be divided into two classes:

  1. Inside emails — those they ship over to staff.

  2. Exterior emails — those they ship over to new candidates.

Nonetheless, each inner and exterior emails ought to comprise the identical parts. We’ll share some examples beneath.

Instance 1. Company header — HR e mail templates

It goes with out saying that every one company emails for inner or exterior use ought to all the time comprise an organization emblem.

Your header may be considerably larger than simply the brand if you happen to like. As an example, you may place your emblem over a picture. And duplicate the HR e mail topic on it, proper beneath the brand.

Example template

(Supply: Freepik)

When reaching out to new candidates, please all the time use the identical emblem. However when sending inner emails to your staff, you may diversify your headers if you happen to like.

Instance 2. Pictures of individuals you’re speaking about — Stripo

Be it a brand new rent or an individual who simply received promoted, make sure to add a photograph of this individual.

Email Correspondence For HR Department

Instance 3. E mail signature — Stripo template

Why would you add a signature to such emails when all recipients are properly conscious of whom they’re speaking to?

Firstly, this can be a well mannered gesture and requirement for all enterprise emails, which your HR e mail is.

Secondly, the HR e mail signature makes it simple for a professional candidate or your teammates to contact you at any time when they should.

Human Resources Emails With Signature

What makes a superb e mail signature for HR emails:

Your title: HR supervisor particulars

Remember to embody your first and final title. Candidates and new hires might want to know the best way to name you when you may have a face-to-face dialog. Remember to create knowledgeable e mail tackle to speak with recipients.

Listed here are some human assets e mail tackle examples you should use:

Although, as for inner emails to present staff, together with your title in such emails is quite a choice to be well mannered.

HR contact info for workers

Individuals would possibly have to contact you in a means that’s handy for them to debate some questions. Please, present them with this chance. It turns into much more important when you may have switched to a brand new web page on LinkedIn or if you begin utilizing a brand new social media channel extra usually than the earlier one.

Please be suggested that you may add contact info/social media icons to your emails with Stripo actually inside seconds:

When you have a company telephone which staff can use to entry you, make sure to add it to your HR e mail signature.

HR skilled picture in emails

That is an non-obligatory factor. However it’s all the time good to “see” the individual you’re speaking to.

Instance 4. Interview affirmation e mail — Stripo

The candidate accepted your invitation and even efficiently handed the check?

You referred to as this individual to speak over the interview date. Now it’s good to ship him/her an interview affirmation e mail.

HR Emails with Interview Confirmation

Right here, similar to in all appointment affirmation emails, it’s good to spotlight the date, time, period, and place.

If that is an internet assembly, then point out that you’ll present the candidate with the hyperlink to the assembly an hour earlier than the assembly itself. In case you use the identical hyperlink for all of the conferences, then you definitely would possibly need to present it in your interview affirmation e mail straight away.

If you’re now hiring, you would possibly discover the Guide to recruiting effectively helpful.

Instance 5. Gathering staff suggestions — Ardas

You wanna know the way your new staff and workers really feel concerning the working ambiance? Or perhaps you need to know the way the workers feels about working from dwelling? Do they really feel they’re as productive as they have been within the workplace?

Ask them about it.

HR Email for Employee Template

Add AMP varieties in your worker e mail templates.

Please confer with our AMP Kind weblog publish for the handbook.

If you know the way to make them really feel higher and extra assured at these instances, make sure to share this information with those that want it through e mail correspondence.

Topic traces of HR emails to staff

All topic traces must be clear because it is likely one of the foremost guidelines of e mail etiquette. Simply by taking a look at a selected topic line, recipients have to get a clue what the e-mail shall be about.

Examples of excellent topic traces:

  • Meet Andrea!

  • Reminder about Juliet’s birthday.

  • Jason is leaving our workforce. Hurry to complete your frequent duties.

  • Shifting to a brand new workplace.

  • Vote on the date for the Workplace Vacation celebration.

  • Workplace Christmas Celebration shall be held on DATE… 

  • Month-to-month reports_MONTH.

  • The weekly assembly begins in 20 minutes.

Create a selected topic line for every of your HR e mail templates to be transient and acutely aware. Explaining the principle matter in a number of phrases will make different staff rapidly perceive what your e mail is about.

HR emails: textual content template examples

Template 1: New worker welcome e mail

Topic line: Welcome [New Employee Name] to [Company Name]!

Expensive [New Employee Name],

We’re excited to have you ever be part of our workforce as a [Job Title] at [Company Name] beginning on [Start Date]. We imagine that your expertise, expertise, and enthusiasm shall be a useful asset to our group. Welcome aboard!

In your first week, you can be launched to your workforce, have a gathering together with your supervisor to debate your objectives and obligations, and be guided by means of our numerous methods and processes. Our HR workforce can even offer you a complete onboarding package deal to make sure you have all the pieces it’s good to hit the bottom working.

We’re thrilled to have you ever be part of us and stay up for serving to you develop in your new position.

Finest regards,

[Your Name]

[Your Job Title]

New employee welcome email

(Supply: Stripo template)

Template 2: Worker referral program e mail

Topic line: Assist us discover the right candidate — Worker Referral Program

Expensive [Employee Name],

At [Company Name], we imagine that the very best candidates usually come from inside our personal community of staff. We’re excited to announce our new Worker Referral Program, designed to encourage and reward you for referring certified candidates for open positions inside our firm.

If you understand somebody with the technical and tender expertise to excel in a selected position, please submit their contact info and resume to [HR Email Address]. For each profitable referral, you’ll obtain a [Referral Bonus Amount] bonus as a token of our appreciation.

Collectively, let’s proceed constructing a robust, vibrant workforce at [Company Name].

Finest regards,

[Your Name]

[Your Job Title]

Employee referral program email

(Supply: Stripo template)

Template 3: Inside job posting e mail

Topic line: New Job Alternative — [Position Name]

Expensive [Employee Name],

We’re excited to announce a brand new job alternative inside our firm for the place of [Position Name]. As a valued member of our workforce, we need to guarantee you’re conscious of this opening and encourage you to use if you happen to really feel this position aligns together with your skillset and profession objectives.

To use, please submit your up to date resume and a quick cowl letter to [HR Email Address] by [Application Deadline]. When you have any questions or want extra details about the position, please do not hesitate to contact the HR division. 

Good luck!

Finest regards,

[Your Name]

[Your Job Title]

Internal job posting email

(Supply: Stripo template)

Template 4: Worker efficiency evaluation reminder e mail

Topic line: Upcoming Efficiency Evaluation — [Employee Name]

Expensive [Employee Name],

It is a pleasant reminder that your annual efficiency evaluation is scheduled for [Date]. Throughout this evaluation, we’ll focus on your achievements, areas for enchancment, and objectives for the approaching yr.

That will help you put together, we encourage you to evaluation your accomplishments and take into consideration any suggestions you’ll have for us. We stay up for a productive and collaborative dialog.

See you on [Date]!

Finest regards,

[Your Name]

[Your Job Title]

Template 5: Worker appreciation e mail

Topic line: Thank You, [Employee Name] — We Recognize Your Laborious Work!

Expensive [Employee Name],

We needed to take a second to acknowledge your distinctive efforts and dedication to [Company Name]. Your laborious work, dedication, and constructive angle contribute considerably to our success and make you a useful member of our workforce.

Please settle for our heartfelt gratitude for all the pieces you do. Sustain the implausible work!

Finest regards,

[Your Name]

[Your Job Title]

Employee appreciation email

(Supply: Stripo template)

Template 6: Worker coaching announcement e mail

Topic line: Upcoming Coaching Alternative — [Training Topic]

Expensive [Employee Name],

We’re happy to announce an upcoming coaching alternative for all staff on [Training Topic]. This coaching will happen on [Date] at [Location]. It’s designed to reinforce your expertise, enhance productiveness, and make it easier to keep up-to-date with the newest trade traits.

To register for the coaching, please verify your attendance by replying to this e mail or contacting the HR division by [RSVP Deadline]. We imagine this coaching shall be useful to your skilled progress and stay up for your participation.

When you have any questions or considerations, please be happy to succeed in out to us.

Finest regards,

[Your Name]

[Your Job Title]

Employee training announcement email

(Supply: Stripo template)

Template 7: Worker birthday celebration e mail

Topic line: 🎉 Comfortable Birthday, [Employee Name]!

Expensive [Employee Name],

On behalf of all the workforce at [Company Name], we wish to want you a really blissful birthday! 🎂

We hope your big day is stuffed with pleasure, laughter, and great recollections. Remember to deal with your self and rejoice together with your family members.

As soon as once more, blissful birthday, and should this yr deliver you continued success and happiness.

Finest regards,

[Your Name]

[Your Job Title]

Employee birthday celebration email

(Supply: Stripo template)

Template 8: Worker resignation announcement e mail

Topic line: Farewell to [Employee Name] — Wishing You the Finest

Expensive Group,

It’s with blended feelings that we announce the resignation of [Employee Name] from their place as [Job Title] at [Company Name], efficient [Last Working Day]. Whereas we’re unhappy to see them go, we help their resolution and want them the very best of their future endeavors.

Please be part of us in expressing our gratitude for [Employee Name]’s laborious work and dedication throughout their time with us. We shall be internet hosting a farewell gathering on [Date] at [Location] to rejoice their contributions and want them properly.

We encourage you to attend and share any recollections or properly needs you’ll have.

Finest regards,

[Your Name]

[Your Job Title]

Template 9: Worker milestone anniversary e mail

Topic line: Congratulations on Your [Number] 12 months Anniversary, [Employee Name]!

Expensive [Employee Name],

In the present day marks a big milestone in your journey with [Company Name] — your [Number] yr work anniversary! We need to take this chance to congratulate you and categorical our appreciation to your dedication, laborious work, and loyalty.

Your contributions have performed a big position in our success, and we’re grateful to have you ever as a valued member of our workforce.

Here is to many extra years of success collectively!

Finest regards,

[Your Name]

[Your Job Title]

Employee milestone anniversary email

(Supply: Stripo template)

Template 10: Worker promotion announcement e mail

Topic line: Thrilling Information — [Employee Name] Promoted to [New Job Title]

Expensive Group,

We’re thrilled to announce the promotion of [Employee Name] to the place of [New Job Title]. [Employee Name] has demonstrated distinctive dedication, ability, and fervour of their earlier position as [Old Job Title] and we’re assured they may proceed to excel of their new capability.

Please be part of us in congratulating [Employee Name] on their well-deserved promotion and wishing them continued success of their new position.

Finest regards,

[Your Name]

[Your Job Title]

Wrapping up

Irrespective of if you happen to select our ready-to-use HR e mail templates for reaching out to present staff or determine to construct your ones from scratch, persist with the suggestions given beneath:

  • specify the primary and final title of the sender;

  • be model constant — persist with the company model, firm tradition, and anticipated requirements. Not solely on the subject of design but in addition considerations the best way of communication;

  • ship inner emails to co-workers regularly; 

  • a transparent topic line is likely one of the most important e mail etiquette guidelines that works even for HR emails;

  • a well-written HR e mail all the time features a signature and make contact with info of an HR supervisor.

Attain out to your workforce through e mail — the communication channel that’s most well-liked by 67% of staff